Privacy Policy

Last Update / Effective Date: Jan 13, 2021

This Privacy Policy (“Policy”) describes the Personal Information collected by or on behalf of Sardius Media, LLC (“Sardius,” “we,” “us,” or “our”) through the websites we host for our clients and through our website www.sardius.media (the "Site"), in connection with the services we provide (“Services”), and through our interactions with you, and how Personal Information is used, shared and protected.

IF YOU ARE A CALIFORNIA RESIDENT, PLEASE SEE SECTION 11 BELOW FOR ADDITIONAL PROVISIONS THAT MAY APPLY TO YOU.

IF YOU ARE A EUROPEAN RESIDENT, PLEASE SEE SECTION 12 BELOW FOR ADDITIONAL PROVISIONS THAT MAY APPLY TO YOU.

Privacy laws and guidelines are part of a constantly changing environment. We reserve the right, at our discretion, to change, modify, add, or remove portions of this Policy at any time. All changes will be effective immediately upon posting to the Site. We will conspicuously post on the Site if we make material changes to this Policy.

If you use the Site, you must comply with our Term of Use (“Terms”) found at https://landing.sardius.media/terms-of-use    

1. CATEGORIES OF PERSONAL INFORMATION WE COLLECT

We may collect the following categories of Personal Information, which is information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household (“Personal Information”):

A. Identifiers: Identifiers such as: a real name, alias, postal address, unique personal identifier, online identifier, internet protocol address (“IP Address”), email address, account name, or other similar identifiers.

We may collect all categories of Personal Information listed above from the following categories of sources:

Source:  We Collect Personal Information Directly From You.  We collect Personal Information that you provide directly to us. Personal Information is required to use certain Site features, for example, to create an online account, contact us, receive or request data from us, and respond to communications from us.

Accounts.  To create an online account with Sardius, you must submit your name and email address, and any other required fields supplied by our clients and create a password. This data is used to populate a profile within your account.

Marketing Communications; Opt-Out.  If you opt-in to receive marketing communications from us, you must submit your name and email address. We use this data to send you promotional and other electronic and hardcopy communications. We may use third-parties or service providers to deliver communications to you. You may opt-out of such marketing emails by using the unsubscribe link in the email or contacting us at unsubscribe@sardius.media with “Unsubscribe” in the subject line. To opt-out of other communications (e.g., postal marketing and telemarketing), please contact us as set forth below. Opting out of marketing communications does not opt you out of non-marketing communications, such as emails about your account or transactions.

Feedback.  When you provide comments or feedback about our Site, the content on the Site, or our products or services ("Feedback"), we will not treat that Feedback as confidential and we may use that Feedback for any purpose in our sole discretion so long as it does not personally identify you. Feedback will be used without attribution or compensation to you.

Applying to Work with Sardius.  You may email us at careers@sardius.media to submit job application materials to work with Sardius. If you send us your job application materials directly, we will only use and share those job application materials to evaluate your qualifications to work with Sardius and its affiliates. 

Business Contracts with Us.  When a business contracts directly with us for the purchase of our Services, we may collect the business contact information of those involved. The processing of any information provided in such a business context is governed by the contracts between that business and Sardius.

Source:  We Collect Personal Information Automatically.  We automatically collect certain information from you when you access our Site.

Account Activity.  We may collect data about how you use (i) your online account, and (ii) the Site when you are logged into your account.

Cookies & Other Tracking Technologies.

What types of online tracking mechanisms do we use? We may use cookies, web beacons, pixel tags and other tracking technologies (collectively “Cookies”) on our Site.

What are cookies and web beacons / pixel tags? A cookie is a small text file that our Site saves onto your computer or device when you use the Site that provides us certain information about your activities. Cookies allow the Site to remember your actions and preferences and recognize you or your browser. Web beacons / pixel tags are small graphics on a webpage that monitor your activity when viewing a webpage.

Why do we collect Cookies? We use Cookies to:

• make our Site function properly;
• provide personalized experiences;
• tailor our interactions with you;
• help with our marketing efforts;
• provide us with valuable data and statistics about the usage and effectiveness of our Site and to help us improve our Site; and
• help us improve our Services.

What type of information do Cookies collect? The Cookies on our Site may collect information such as:

• the IP addresses assigned to the computers and other devices you use;
• your internet service provider;
• the device ID number;
• approximate geographic location;
• the Site pages visited or clicked on;
• the date and time you visited the Site, and the amount of time spent on the Site;
• your operating system, browser type, search requests, and other similar information;
• the websites you access before and after visiting the Site, and
• data related to how and when you use the Site.

How long do Cookies last? A Cookie can either be a “session” Cookie or a “persistent” Cookie. Session Cookies exist only for so long as you are visiting the applicable Site and are typically deleted when you exit your web browser. Persistent Cookies exist for a set period of time, for example, up to several months or years. Each time you visit a Site that has implemented a persistent Cookie, the persistent Cookie is renewed and that Cookie will remain active until its predetermined expiration date. You can manually delete persistent Cookies through your browser settings.

First-party versus third-party Cookies. Cookies may either be “first-party” or “third-party” Cookies. A first-party Cookie allows your web browser to talk to the actual Site that you are visiting (i.e. this Site). A third-party Cookie allows your web browser to talk to a third-party website, such as the source of an ad that appears on the website you are visiting or a third-party analytics provider. We do not have control over how information gathered by third-party Cookies is used by third parties.

How do you manage Cookies or opt-out? Most browsers automatically accept cookies. You can disable this function by changing your browser settings, but disabling cookies may impact your use and enjoyment of the Site. Not all features or functions of the Site may work properly if you disable Cookies. You cannot disable all Cookies, such as Cookies that are essential to the functioning of the Site.

Google Analytics.  We use Google Analytics to collect and process information about your use of the Site. Google sets cookies on your browser or device, and then your web browser will automatically. send information to Google. Google uses this information to provide us with reports that we use to better understand and measure how users interact with our Site. 

To learn more about how Google uses data, visit Google’s Privacy Policy and Google’s page on “How Google uses data when you use our partners’ sites or apps.” You may download the Google Analytics Opt-out Browser Add-on for each web browser you use, but this does not prevent the use of other analytics tools. To learn more about Google Analytics cookies, visit Google Analytics Cookie Usage on Websites.

3. PURPOSE FOR COLLECTING PERSONAL INFORMATION

We may use all categories of Personal Information listed above for the following business purposes:

As Stated or Agreed to at the Point of Collection.  We may use Personal Information for the purposes stated or agreed-to (or as is obvious) at the point of collection. For example, we use Personal Information to respond to your questions, comments, or complaints. We may also use Personal Information as requested or consented to by you.

Administration.  We use Personal Information for administrative purposes, such as managing your accounts, facilitating transactions, to inform our business strategies, to understand the Site’s demographics and user preferences, for evaluating applications, and managing profiles.

Site Management.  We use Personal Information for Site management, such as troubleshooting problems, improving the content and functionality of the Site, statistical and other analyses of the Site, and to customize the Site to you and our users.

Communications.  We may use Personal Information to send you promotions or to notify you of new services, to notify you of new features of our Site, to notify you of changes to our Terms or this Policy, and for other similar communications.

To Protect Our Rights.  We may use Personal Information to protect our legal rights or interests, or those of other parties, including to bring a legal action against you or anyone who may be causing harm to us, our Site, or to other users of the Site. We may also use Personal Information to seek business, financial or legal advice, and to respond to other legal requests.

4. CATEGORIES OF THIRD PARTIES AND/OR SERVICES PROVIDERS WITH WHOM WE SHARE PERSONAL INFORMATION

We may share all categories of Personal Information listed above with the following categories of third parties and/or service providers:

Employees and Affiliates.  We may share Personal Information with our employees and affiliates who have a need to know the information for our business purposes.

Third-Parties and/or Service Providers.  We may share Personal Information with third parties and/or service providers that provide services for us. For example, we may share Personal Information with vendors to help us host and manage the Site; improve the content and functionality of the Site; facilitate payments; perform data analysis and statistical analysis; troubleshoot problems with the Site; provide public relations services; provide email services; provide data processing; and support or provide the security of the Site.

Government Officials / Law Enforcement.  We will cooperate with law enforcement and other governmental agencies, and may disclose Personal Information: (i) if we believe in good faith we are legally required to disclose that Personal Information, (ii) if we are advised to disclose Personal Information by our legal counsel, or (iii) when necessary to identify, contact or bring a legal action against someone who may cause or be causing harm to, or interfering with the legal rights of, Sardius or any other party.

Professional Advisors.  We may share Personal Information with our professional advisors, such as our attorneys, accountants, financial advisors and business advisors, in their capacity as advisors to Sardius.

Change in Ownership.  In the event (a) Sardius is subject to a change of control, (b) the Site changes ownership, in whole or in part, or (c) of a bankruptcy, receivership or a similar transaction, we may provide Personal Information to the subsequent owner(s), including as part of any due diligence process.

Other.  We may share Personal Information with third parties and/or service providers when explicitly requested by or consented to by you, or for the purposes for which you disclosed the Personal Information to us as indicated at the time and point of the disclosure (or as was obvious at the time and point of disclosure).

Sardius may collect, use, share, transfer and otherwise process de-identified and aggregated information that it receives or creates for any purposes in its sole discretion, in compliance with applicable laws. Sardius is the sole and exclusive owner of such de-identified and aggregated information, including if Sardius de-identifies Personal Information so that it no longer considered Personal Information under applicable laws.

 6. CHILDREN

We do not knowingly collect, use, or share Personal Information from children under 18. If a parent or legal guardian learns that their child provided us with Personal Information without his or her consent, please contact us and we will make commercially reasonable attempts to delete such Personal Information.

We do not sell the Personal Information of anyone under the age of 16 years old without affirmative authorization.

We use commercially reasonable technical and organizational measures to help secure Personal Information against loss, misuse, and alteration appropriate to the type of Personal Information processed. If a breach of your Personal Information occurs, we will notify you of the breach if required under applicable law.

No data transmission over the internet or device can be guaranteed to be 100% secure. While we strive to protect Personal Information, we do not guarantee the security of Personal Information and you provide Personal Information at your own risk.

8. DATA RETENTION 

We will keep personal information for the period necessary to fulfil the purposes described in this Policy, unless a longer retention period is permitted or required by law.

9. LOCATION OF SARDIUS

Sardius operates in the United States. We and our service providers may store information about individuals in the United States, or we may transfer it to, and store it within, other countries.  Consumers from jurisdictions outside the United States visit us or use our services at their own choice and risk. If you are not a resident of the United States, you acknowledge and agree that we may collect and use your Personal Information outside your home jurisdiction, and that we may store your Personal Information in the United States or elsewhere. Please note that the level of legal protection provided in the United States from which you may access our services may not be as robust as those protections provided under the privacy standards or the privacy laws of other countries, possibly including your home jurisdiction.

10. THIRD-PARTY WEBSITES

The Site may link to, or be linked to, websites not owned or controlled by us. We are not responsible for third-parties’ privacy policies or practices. This Policy does not apply to any third-party websites or to any data that you provide to third parties. You should read the privacy policy for each website that you visit.

11. CALIFORNIA RESIDENTS

This Section 11 provides additional provisions that apply to residents of California. In the event of a conflict between this Section and the remainder of this Policy, this Section shall take precedence for California residents.  In this Section only, any capitalized terms not defined in this Policy have the meanings set forth in the California Consumer Privacy Act of 2018 (the “CCPA”).

The Collection, Source, Purpose and Sharing of Your Personal Information.

Categories of Personal Information.  We collect the categories of Personal Information described in Section 1.

Categories of Sources From Which Personal Information is Collected.  The categories of sources from which your Personal Information is collected is described in Section 2.

Purposes for Collecting Personal Information  Our purposes for collecting your Personal Information are described in Section 3.

Categories of Third Parties / Services Providers With Whom Personal Information is Shared.  The categories of third parties and / or service providers with whom we share your Personal Information are described in Section 4.

We Do Not Sell Personal Information

In the last 12 months we have not Sold your Personal Information and we currently do not Sell Personal Information. "Sale" / “Sold” / "Sell" has the definition set forth in the CCPA. 

 Categories Of Personal Information Disclosed For A Business Purpose

In the last 12 months we disclosed the following categories of Personal Information for our Business Purposes, where “Business Purposes” has the definition set forth in the CCPA. See the section above titled “Categories of Personal Information We Collect” for more detail on the type of Personal Information in each category.

•       Category A: Identifiers
•       Category B: Customer Records
•       Category F: Internet Activity
•       Category G: Geolocation Data
•       Category K: Inferences

Your Rights to Access and Deletion.  California residents have certain rights under the CCPA, such as the right to request certain information or request deletion of their Personal Information.  Subject to certain limitations such as (a) exceptions permitted by applicable law and (b) verification of your identity, California residents may exercise the following rights with regard to their Personal Information:

Right to Access.  You have the right to access any of the following which occurred in the prior 12-month period: (a) the categories of Personal Information we collected from you, (b) the categories of sources from which the Personal Information was collected, (c) the business or commercial purpose for collecting or Selling your Personal Information, (d) the categories of third parties with whom we shared your Personal Information, (e) the specific pieces of Personal Information we collected from you, and (f) a list of categories of Personal Information we disclosed for a Business Purpose in the last 12 months.

Right to Deletion.  You have a right to request that we delete Personal Information we collected from you. We will comply with such request, and direct our service providers to do the same, subject to certain exceptions permitted by applicable law.

How to Exercise Your Rights of Access and Deletion.  To exercise your California rights described in this Section, you may submit your request to us by contacting us at any of the following:

https://landing.sardius.media/ccpa-data-request 

compliance@sardius.media

Verifiable Consumer Request.  In order to verify your request, you must provide sufficient information to allow us to reasonably verify you are the person about whom we collected Personal Information, and you must describe your request with sufficient detail to allow us to properly understand, evaluate, and respond to your request.

When we receive your request to exercise your rights under the CCPA: (a) we will acknowledge receipt of your request; (b) we will try to match the information you provide in making the request with information we already maintain about you; (c) if required to verify your identity, we may ask you to provide additional information, including personal information; (d) we will consider various factors when determining how to verify your identity, such as the sensitivity and value of the data, the risk of harm, the likelihood of fraud, etc. 

We will only use Personal Information we collect during the verification process for the purpose of verifying your identity.  If you maintain an account with us, we may use that account to respond to your request and/or verify your identity.  If we are unable to verify your identity as required by applicable laws and regulations, we will decline to comply with your request, and let you know why. 

When We Will Respond.  We will try to respond to your request for access or deletion within 45 days. If we require additional time, we will inform you of the reason and extension period. Any disclosures we provide will only cover the 12-month period preceding our receipt of your request. We may charge a fee to process or respond to your request if it is excessive or repetitive.

Non-Discrimination. California residents have the right to not receive discriminatory treatment for exercising any of their rights under the CCPA.

Who May Exercise Your Rights? You may only make a request to exercise your rights on behalf of yourself. You also have a right to submit requests to exercise your rights under the CCPA through an authorized agent. An authorized agent must be registered with the Secretary of State in California to conduct business in California. If you choose to use an authorized agent, Sardius may require the authorized agent to provide proof that you gave the agent signed permission to submit the request.  Sardius may also require you to verify your own identity directly with Sardius or directly confirm with Sardius that you provided the authorized agent permission to submit the request. 

Shine the Light.  Pursuant to California Civil Code Section 1798.83, if you are a California resident, you have the right to obtain: (a) a list of all third parties to whom we may have disclosed your Personal Information within the past year for direct marketing purposes, and (b) a description of the categories of Personal Information disclosed, by contacting us per the “Contact Us” Section below.

California’s “Do-Not-Track” Requirement. we currently do not respond to “do not track” requests.

12.  EUROPEAN RESIDENTS

 If you are located in the EU, you have certain rights under EU data protection law with respect to your Personal Information, including the rights to request access to, correct, and delete. You may also have the right to receive a copy of your Personal Information in a commonly used and machine-readable format. You also may object to the processing of your Personal Information, or ask that we restrict the processing of your Personal Information in certain instances.

We primarily process Personal Information on behalf of and in accordance with the instructions of our customers, who may collect such information from you in the course of providing their services. Upon written request, with proper verification of identity at our sole discretion, we can promptly destroy, correct, amend and/or return to such verified consumer any and all Personal Information in our or our sub-processor’s control or possession, subject to our right to retain such information as deemed necessary to comply with legal obligations. We will use commercially reasonable efforts to respond to such requests within thirty (30) days of receipt of such request and proper identity verification.  All requests in this regard should be submitted via email to compliance@sardius.media. Please note that not all requests can be honored.

When Sardius processes your Personal Information, it has a legal basis for doing so as required under GDPR.  Sardius will only process your Personal Information if: (i) it has received your express opt-in consent for such processing, (ii) the processing is necessary for performance of a contract, (iii) the processing is necessary for a legal obligation to which Sardius is subject, (iv) the processing is necessary to protect the vital interests of the data subject, (v) the processing is necessary for a task carried out in the public interest, or (vi) if Sardius or a third party has a legitimate interest that is not overridden by the interests or fundamental rights and freedoms of the data subject. Personal Information that we receive may be transferred to and/or processed by third parties that are located outside of the EU.  Sardius will only transfer EU data subject's Personal Information to third-parties located outside of the EU when it has ensured appropriate safeguards for such Personal Information, such as the standard contractual clauses with such third party. You have the right to submit a GDPR complaint to your local data protection authority. Contact details for the EU data protection authorities can be found at http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.

 13.   CONTACT US

If you have any questions you may contact us as set forth below:

Sardius Media, LLC

1401 E 104 St #103, Kansas City, MO 64131, USA

Kansas City, MO

compliance@sardius.media